The meeting was at the Anglican Parish Hall, at 7:00 pm.
Present: Ron B, Kees B, Brian P, David K, Reinout VM, Paul B, Bob W
Regrets: Ben VH
1. Treasurer’s Report
All’s good, with a few bills yet to pay
Paid the bill to the Independent for the Pancake Breakfast and Easter Egg Hunt ads
Bill still due for the ad in the volunteer section of the April 10th paper
2. Correspondence: None
3. Review of the Projects/Events since the New Year
a) Pancake Breakfast
It went very well with the scouts, cubs, beavers etc doing a great job
Approximately 130 people came for the pancakes, offering a donation as they entered
The event made money after all the bills were paid
b) Easter Egg Hunt
It also went very well, with perhaps 100 children taking part
The winner of the bike was Ellie Carnie
We have about $600 left over
Reinout felt that it should be used within the community, helping children where possible
M/S Paul/David: That $200 be given to Amanda Brown, who works with her parents at the Independent, to buy wool. Carried
Note: When Paul took the cheque to Amanda, she was absolutely thrilled and he got a big hug! Her mother Barb had a few tears
c) Car Show 2024
The food truck from Chatham wanted to come and set up
After some discussion, we decided to just have the Highgate Lions club provide the food, as they did last year
Most of the arrangements, municipal permits etc have been filed out or Bob has them in the works
Ben is looking after the ad in Old Autos: It hasn’t been in any issues so far
4. Scout Hut Repairs
The ceiling in the main foyer needs repairs
There needs to be a sign on the washroom door in the main foyer saying that it is handicap accessible and possibly making the building and washroom handicap accessible
Since the Scout Hut is owned by the Municipality, they should do the repairs etc
Amy Wilcox is the contact at the municipality for this
Ron will put something together for her
5. Filling the Directors’ and Executive Positions for 2024-25
Ron handed out a potential schedule for the 2024-25 year
It is divided into 6 sections, with 4-5 meetings in each
As Ron had explained at the last club meeting, he is hoping to have 5 past presidents assume the positon of leader for each of the sections with one non-past president filling one of the 6 sections
As of now, he has 5 past presidents offering to do one of the sections each, with one specifically requesting the summer section
After quite a bit of discussion, Ron will send out the proposal asking for a member with at least years membership but not a past president to assume a section as leader
In the meantime, Kees will enter the present executive on ClubRunner for 2024-25
Paul will serve next year as secretary and Reinout will be treasurer
David Klatt will serve as Sergeant-at-arms
Ron will oversee the whole plan for next year
6. Other Business
1. Secretary for the April 15 meeting
Judie will do the secretary duties as Paul will miss that meeting, and her presenter will be doing so via Zoom allowing her to take notes
2. Although Ron has a power point presentation of Beatrice’s classification talk, she will come to do it in person once her work schedule allows – will be April 29th
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